Issue 1 2018
UCPath is the University of California’s priority program to implement a comprehensive payroll, benefits, human resources and academic personnel solution for all UC employees.
UCPath Successfully Deployed at Pilot Campuses
UC Merced, UC Riverside, and the Associated Students of UCLA (ASUCLA) have joined UC Office of the President as UCPath sites. The six-week cutover process that began during the Thanksgiving holiday, concluded successfully with UCPath access for all Pilot campus employees on January 2. Following a smooth go-live with no major issues, employees at these locations are receiving their January pay via UCPath. Project team members are onsite providing intensive support at these campuses for the next few months to ensure long-term success.
On Monday, Dec. 11, over 65 people representing the majority of schools and units across UCI, participated in a demonstration of transactions in the UCPath system. The UCI UCPath team demonstrated:
- Basic navigation in UCPath
- Create a new position, hire someone into the position, and show that they would be added to the UCI phone directory
- How to process a change in pay, add recurring additional pay, and a one-time stipend
On Dec. 12, 45 people attended the second demo with additional functionality including:
- Setting up funding for a new position and processing a funding change
- Perform a salary cost transfer
- Terminate an employee and process their final pay
The feedback from the sessions was very enthusiastic. Many stated that it was great to see the system live! The demo helped answer some questions. Some fears were alleviated by seeing the actual screens, and many participants felt it was easier to understand than expected. Benefits of UCPath were visible to participants. This was the first demo presented by the UCI UCPath team and feedback from the demo will help us refine and prepare for future demos to be presented around the campus this year.
Meet our Reporting Lead
Amy Ruth started at UCI in 2001 in the Department of Physiology and Biophysics. There, Amy started as a graduate program coordinator before being promoted to a contracts & grants analyst. She later became a senior analyst in the Department of Ecology & Evolutionary Biology, managing both contracts & grants and department finance. Amy later became MSO in the Department of Pharmaceutical Sciences. In 2014, she signed-on to the UCPath Project as a Subject Matter Expert before taking on the role of Reporting Lead in June.
Amy is responsible for the successful identification, design, development coordination, and testing of UCI reporting requirements on the UCPath Project utilizing enterprise data provided by UCPath to UCI’s local Operational Data Store (ODS) and reporting data warehouse.
Amy Ruth and Matt Levin have been working with the Reporting Workgroup since the middle of August. The Workgroup has reviewed and approved the prototype for 20 reports created here at UCI. Weekly meetings are attended by an average of 40 people from all different areas on campus, and the documentation is distributed to over 100 people (and 5 other campuses). The goal of the work stream is to support the campus by identifying all the ways that data, and access to the data, can support our administrative goals and also facilitate our transition into the new system.
When Amy is not at work, you’ll find her hanging out with her husband Greg Ruth (who works in the UCI Office of Research) and their two kids. Amy and Greg started working at UCI just a year apart (Amy first) shortly after they both moved to California and settled down to try their hand at living the American Dream. Amy’s hobbies include a love for road trips and travel in general and enjoying weekend hikes with her family.
UCPath Training Kicks Off
The UCPath Training Group has officially begun its work with the Training Kick-off meeting on December 5. The participants included twenty-two Subject Matter Experts in the areas of human resources, payroll, and personnel from schools and departments across the campus who have volunteered to become UCPath trainers. The group is led by Ola Skalimowska, UCI UCPath training lead, and supported by other UCI UCPath team members who will be providing the group with expertise on the new system and future business processes.
The first task of the Training Group will be to review training materials designed by the UCPath Central Training Team for use by all UC campuses. The materials include web-based courses, instructor-led training, job aids and video simulations covering main system functionality. The group will review available materials to assess if they meet our local needs and to identify any gaps that will need to be addressed by local training. As part of the review process, we will be also be identifying unique local scenarios and transactions that are performed at UCI and will require additional training. These scenarios will later be used in testing to confirm our understanding of the system functionality.
We are very excited to be working with such a fantastic team of experts and hope that as a group we can work together to expand our knowledge of the system and ensure that future training materials are in line with our local policies and procedures and meet the unique needs of UCI end users.
UCPath Center Named Top Workplace
The UCPath Center (UCPC) has been named one of 2017’s Top Workplaces on a list of public, private, nonprofit or governmental organizations throughout Riverside and San Bernardino counties. UCPC was ranked #2 in the category of midsize organizations that have between 125 and 349 employees. The rankings were determined by the Southern California Inland News Group, which publishes The Press-Enterprise, Inland Valley Daily Bulletin, Redlands Daily Facts and The Sun. Congratulations to the UCPath Center Team!
UCI UCPath Newsletter – January 2018
UCI UCPath Office
101 Academy, Suite 130
Irvine, CA 92617